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For clients

The shortlist
that ends the search.

Senior operators across technology, healthcare, legal, finance, aerospace, telecom and automotive — pre-screened, on-brief, in your inbox in 48 hours. A partner on the line, not a portal.

Median time-to-shortlist48 hours
Offer-acceptance rate (LTM)94%
12-month retention93%
Partners per searchOne. Always.
Markets coveredUS · CA · UAE · IN
How we engage

Three ways to put a Rivago partner
on your next requisition.

01
Retained executive search
Director and VP roles where fit matters more than speed. We embed for the full cycle — brief, mapping, longlist, shortlist, offer.
  • Dedicated partner + research analyst
  • Weekly written progress reports
  • Replacement guarantee — 12 months
  • Salary benchmarking included
02
Contingent placement
Manager to Senior individual contributor. Pay only on a placement that sticks past the guarantee window. Most common engagement.
  • 48-hour median shortlist
  • 3–5 pre-screened candidates per role
  • Replacement guarantee — 90 days
  • No upfront fee
03
Embedded talent partner
For teams scaling 10+ hires across a quarter. A Rivago partner sits inside your TA function, runs your pipeline, owns the outcome.
  • 4–12 week sprints, renewable
  • Full ATS + scorecard integration
  • Fixed monthly retainer
  • Weekly hiring-manager standups
What we actually do

A search runs five stages.
None of them are a portal.

Stage 01 · Day 0–2

The intake

A 60-minute working session with the hiring manager and the partner who will run the search. We pressure-test the JD, agree on must-haves vs. nice-to-haves, set the scorecard, and write the off-limits list. You sign off before we source a single profile.

OwnerLead partner
OutputSigned JD + scorecard
Time~60 min
Stage 02 · Day 2–10

Mapping & outreach

The research team builds a longlist of 40–80 names from competitor cap tables, alumni networks, and the Rivago private database. Outreach is bespoke per candidate — no copy-paste sequences. Response rates average 38% versus the industry baseline of 9%.

Longlist size40–80
Reply rate38% avg
Source mixPassive 80%
Stage 03 · Day 10–18

Screen & calibrate

45-minute structured interviews with every respondent — the same scorecard your panel will use. We submit the first three calibration profiles by day 12 and adjust the brief based on your reactions. The shortlist hardens by day 18.

Screens conducted18–24
Submitted profiles5–7
Reference depth3 per finalist
Stage 04 · Day 18–28

Panel & finalist

We project-manage the entire interview loop: scheduling, debriefs, calibration between rounds, and reference check coordination. You get a written brief 24 hours before each interview and a synthesis the morning after.

Loops scheduled3–5 finalists
Debrief turn<24h
Drop-off rate<6%
Stage 05 · Day 28–35 + 12mo

Close & care

We negotiate the offer, handle counter-offer defence, and stay close through the first 90 days. At months three, six and twelve we check in with both sides. If anything breaks in the guarantee window, we restart the search at no charge.

Counter rate11%
90-day stick97%
12-mo retention93%
What we put in writing

Four numbers we'll stand behind
on the first call.

21days
Median time-to-shortlist
From signed JD to three calibrated finalists in your inbox.
94%
Offer-acceptance rate
Last 12 months, across all engagements and seniority bands.
12mo
Retained replacement
If a retained placement leaves inside 12 months we restart the search at no charge.
1
Partner on the line
One name on the engagement. No handoffs. No call centres. Mobile included.
Why hiring managers choose us

Built for hiring teams that
can't afford to slow down.

Fast without cutting corners
21-day median shortlists, every time. Every candidate is fully screened against your scorecard before reaching your inbox — not keyword-matched and not parsed by a machine.
One partner, full ownership
The same senior partner from brief to placement. No handoffs to BD, no relays through account managers, no junior researchers running the candidate calls.
Industry specialists
Your brief goes to a partner who's recruited in your sector for seven-plus years. They know the comp bands, the unpublished orgs and the people who haven't updated their LinkedIn in two years.
Documented & auditable
Every search produces a full audit trail — scorecards, screening notes, reference depth, decision rationale. Ready for board, compliance or DEI review at any point.
Four markets, one standard
US, Canada, UAE, India — same partner-owned process everywhere. Visa, right-to-work, relocation and family logistics handled end-to-end with the hiring company.
Replacement guarantee
12-month replacement on retained engagements, 90-day on contingent — no questions asked, no extra fee. If a placement leaves, we restart the search at no charge.
Practices

Specialist partners,
aligned to your sector.

Your brief goes straight to the partner who works your sector — not a shared queue. They already know who is good, who is moving, and what it takes to get them to take the call.

From hiring managers

In their
own words.

Plain English from heads of talent, GCs, CFOs and founders who hired through Rivago in the last eighteen months. No pseudonyms. No doctored quotes.

US · Banking

Three hires in two weeks, all still with us 18 months later. The first recruiter we've worked with who actually pushes back on the brief instead of just sending résumés.

JM
Jamie M.
Head of Talent Acquisition · US regional bank
Canada · Financial services

The shortlist landed in 38 hours. Every candidate had been properly screened — comp, notice, right-to-work. Two went to offer that week. That's never happened before.

PR
Priya R.
HR Director · Ontario financial services
UAE · Healthcare

Clinical staffing in the UAE is brutal — licensing, DHA registration, the works. Rivago handled all of it without being told twice. Eleven placements, zero compliance issues.

SM
Samira M.
Chief People Officer · Dubai hospital group
Hire Talent

Tell us the role.
We'll do the rest.

The form takes about four minutes. You will hear from a partner the same working day, with a calibration call booked before anyone is approached.

No retainer required. Contingent by default. Pay on placement, not on activity.
One named partner — from brief to placement. No junior handoffs, no account managers in between.
NDA on request. Confidential searches handled as standard — senior hires, sensitive replacements.
90-day replacement guarantee. No questions, no additional fee. We restart the search.
Brief intake · ~ 4 minutes
A partner will be in touch within one business hour during business hours. By submitting you agree to our terms.

Tell us who you need.
We'll be back tomorrow.

Send the brief and a partner comes back with a written plan — timelines, comp read and the shape of the shortlist — within one business day.

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